Location: Head Office, Watford WD24
A Little About You.
As an HR Assistant, you will play a very important role in achieving our operational goals. With excellent attention to detail and the ability to work to deadlines, you will be able to complete your work with a high standard of efficiency and accuracy. You will be able to adapt to change in a fast paced environment as we expand and grow as a Company.
Responsibilities:
General Administration
• Ensure that the HRIS is up to date with information relating to new starters, changes and leave
• Ensure that all starter, changes and leaver information is communicated to the relevant parties (IT, HR Manager)
• Process all paperwork in relation to salary increases/transfers/leavers letters
• Update the ‘HR to payroll information’ sheet in time for the payroll deadline
• Process all incoming employment, mortgage/tenancy references
• Maintain all personnel files for all employees ensuring all files are promptly updated and are accurate
• Produce monthly sickness reporting and other ad hoc reports when required
Recruitment
• Issue all contracts of employment, offer letters, handbooks and all other documentation for new starters
• Ensure that all right to work checks are completed for new starters, including visa checks and the monitoring of their expiry. Advise the HR Manager of their imminent expiry
• Assist in the collation of applicant CVs, CV acknowledgements and forward to the appropriate managers
• Issue all communication regarding interviews or unsuccessful applications as required
• Post all roles internally, on the company linked in page, on the company website, with relevant agencies (if required) and all job boards
• Check the HRIS after induction day to ensure all checklists have been completed and a P45 or new starter form has been completed
• Maintain a record of all probationary periods and inform managers on a monthly basis when their team member probationary periods are due
Sickness Administration
• Ensure that all return to work forms are completed by the line manager, following each individual sickness absence
• Report all patterns, work adjustments, covid cases, high absence rates to the HR Manager
• Write all letters informing long term sick employees of their SSP allowances and when they are due to end
• Ensure collection of all doctors certificates in a timely manner
• Update all sickness absences on the HRIS by the payroll deadline
Ad Hoc Duties
• Assist in appraisal collation
- • Assist in salary review administration
- • Issue training agreements
- • Assist employees with general enquiries for example, EAP information, pension queries
Your Skills:
• Confidence in using HRIS systems
• Be proficient in word and excel
• Be able to write letters with accuracy
- • Great attention to detail
- • Ability to work to deadlines
We have a team based culture where everyone is expected to be flexible and ‘muck in’ as and when the need arises. Our team spirit makes it a fun and fulfilling place to work!
To view our application procedure: Please Click Here
We can't wait to hear from you!
