HR Assistant | Part Time

Location: Head Office, Watford WD24

A Little About You.

As an HR Assistant, you will play a very important role in achieving our operational goals. With excellent attention to detail and the ability to work to deadlines, you will be able to complete your work with a high standard of efficiency and accuracy. You will be able to adapt to change in a fast paced environment as we expand and grow as a Company.

Responsibilities:

General Administration

  • • Ensure that the HRIS is up to date with information relating to new starters, changes and leave

  • • Ensure that all starter, changes and leaver information is communicated to the relevant parties (IT, HR Manager)

  • • Process all paperwork in relation to salary increases/transfers/leavers letters

  • • Update the ‘HR to payroll information’ sheet in time for the payroll deadline

  • • Process all incoming employment, mortgage/tenancy references

  • • Maintain all personnel files for all employees ensuring all files are promptly updated and are accurate

  • • Produce monthly sickness reporting and other ad hoc reports when required

Recruitment

  • • Issue all contracts of employment, offer letters, handbooks and all other documentation for new starters

  • • Ensure that all right to work checks are completed for new starters, including visa checks and the monitoring of their expiry. Advise the HR Manager of their imminent expiry

  • • Assist in the collation of applicant CVs, CV acknowledgements and forward to the appropriate managers

  • • Issue all communication regarding interviews or unsuccessful applications as required

  • • Post all roles internally, on the company linked in page, on the company website, with relevant agencies (if required) and all job boards

  • • Check the HRIS after induction day to ensure all checklists have been completed and a P45 or new starter form has been completed

  • • Maintain a record of all probationary periods and inform managers on a monthly basis when their team member probationary periods are due

Sickness Administration

  • • Ensure that all return to work forms are completed by the line manager, following each individual sickness absence

  • • Report all patterns, work adjustments, covid cases, high absence rates to the HR Manager

  • • Write all letters informing long term sick employees of their SSP allowances and when they are due to end

  • • Ensure collection of all doctors certificates in a timely manner

  • • Update all sickness absences on the HRIS by the payroll deadline


Ad Hoc Duties

  • • Assist in appraisal collation

  • • Assist in salary review administration
  • • Issue training agreements
  • • Assist employees with general enquiries for example, EAP information, pension queries

Your Skills:

  • • Confidence in using HRIS systems

  • • Be proficient in word and excel

  • • Be able to write letters with accuracy

  • • Great attention to detail

  • • Ability to work to deadlines

We have a team based culture where everyone is expected to be flexible and ‘muck in’ as and when the need arises. Our team spirit makes it a fun and fulfilling place to work!

To view our application procedure: Please Click Here

We can't wait to hear from you!

View all current vacancies